What We Can Do For You:
Event Evaluation
Assess current event, evaluate and make recommendations
Work in tandem with client to determine event objectives
Present ideas that highlight the mission of your organization
Clarify goals
Create a detailed plan to meet those goals
Planning Services
- Create plan that enhances mission of organization
- Initial site visit tours
- Write detailed committee descriptions and list of responsibilities
- Provide leadership and support for the committee
- Establish highly detailed timeline
- Present PR and marketing strategy – incorporate into timeline
- Prepare agendas and lead planning meetings
- Work with client to set budget and track expenses
- Oversee production of collateral materials
- Provide logistical input on script
- Post-event evaluation
Custom Event Design
With a keen eye for design and style as well as a love for logistics, Claire de Lune Productions LLC offers the best of both worlds. We place a lot of emphasis on overall experience for the client, the donors and the guests. We have the ability to transform your vision from concept to a stunning reality.
- Present creative concepts for theme, mood and style of event
- Create and electric atmosphere that compliments your branding and mission.
- Décor and props
- Specialty lighting treatments
- Room layouts
Logistics
Vendor recommendations
Facility acquisition
Vendor contract negotiations
Manage valet, auctioneer, rentals, security, photographers, florists, sanitation, technical light and sound etc.
Manage catering relationship and menu selection
Create site plan
Technical lighting and sound plan
Book and manage entertainment acts
Manage all event logistics
Point of contact for exhibitors
Solicitation an d management of festival visitors
On-Site Fundraising
- Provide guidance, ideas and support for in-kind solicitation committee
- Manage set up and display of silent auction
- Attractive auction item packaging
- Live auction and Fund a Need bid recorder
- Provide clever ideas for activities and on-site fundraising
Day of Event Management
- Develop production schedule (ROS)
- On site management on day of event - Start to finish!
- Hire additional team members to assist with event managements.
- Organize and delegate event night tasks
Miscellaneous Services
Custom made props
Centerpieces and floral design
Event templates and planning documents for the DIY clients.
Coordinate transportation
Guest hospitality
Oversee production of collateral materials
Provide first draft text
Coordinate mailings
Parking solutions
Obtain Permits
Marketing and social media strategy
Determine volunteer needs and develop schedule
Write job description for all volunteer positions
Weather contingency plans
Security plans